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Personal Dictionary Tips

Getting entries properly defined in your dictionary can save you hours and hours of editing. See Chapter 13 (Dictionary Management) in the online user's manual for a more detailed description.

1. Are your answers showing up in the middle of a sentence rather than starting a new paragraph? Then your answer symbols are defined wrong. Answer symbols have to be defined in your personal dictionary as A_ (i.e. capital A followed by the underscore or shifted hyphen), not A. or just a capital A. If you want to define an answer symbol defined with another word, then define the answer symbol followed by one space followed by the word. Example: A_ No
How far the A is (or isn't) indented, whether there is a period following the A or Q, the indentation of the second line of an answer is controlled by values you set in your information file under the Line Layout tab. This allows your Qs, As and colloquy to translate differently with each Info file you have without having to redefine them for each format you use.

2. Same thing with the question. The question symbol is Q_ (capital Q followed by the underscore or shifted hyphen). Another example: Q_ Okay

3. Are your colloquy speakers showing up in the middle of a sentence? Colloquy speakers need to be defined with an A: (capital A followed by a colon) preceding the speaker name. Example: A:MS. JONES
The A: will start a new paragraph and automatically put a colon and two spaces after the speaker name. Note that the A: will not show in the transcript. How far the speaker name is indented and the indentation of the second line of colloquy is controlled by values you set in your information file under the Line Layout tab.

4. The paragraph symbol is defined as P: (capital P followed by a colon). There are two values in your information file under the Line Layout tab for how much a paragraph is indented, or for a Q&A paragraph and the other for a colloquy paragraph. You can define word(s) after the paragraph symbol. Example: P:(Recess.)

5. There is a symbol which starts a new paragraph, but does not do any indentation (i.e. the cursor is left at the left margin). That symbol is N: (capital N followed by a colon.) This symbol is often used for captioning or CART work. You can define word(s) after the new line symbol. Example: N:>>

6. The @ sign (shift 2) is the delete space symbol. The delete space symbol removes the space between it and the following or preceding word. The most common use of the delete space is for prefixes (i.e. re@, un@, pre@) and suffixes (i.e. @ed, @ing, @s). Note that when suffixes are added to the preceding work, the program will automatically drop the 'e' or double the constant when necessary. Examples: make + @ing becomes making and run + @ing becomes running.

7. Want the translation program to automatically resolve the a/an conflict? If so, simply define your stroke for a/an as a conflict, {a\an} (be sure to use the backslash in a conflict) in your personal dictionary. When the translation program sees the conflict, it will look at the next word to see if it should be resolved to a or an. Note that exceptions to the vowel/consonant rule (i.e. an hour) should be married together in your dictionary.

8. Want to bring in an include file when you write an outline such as SWORPB/SWORPB? You can use any steno which makes sense to you and the English definition for that steno should be defined as: .df filename.inc where filename.inc is the name of the include file such as sworn.inc

9. Want a very easy way to define spellings or acronyms? Define the letters as @A@, @a@, @B@, @b@, et. cetera. That is, each letter should have the delete space on each side of the letter. You are probably thinking, won't the letter be combined with the words preceding and following the letter? No, because the translation program recognizes the smart acronym and ignores the beginning delete space symbol of the first acronym and the ending delete space symbol of the last acronym. For example, if you write "word @I@ @B@ @M@ word" it will translate as "word IBM word" without an extra strokes.

10. Need a symbol to capitalize the next letter? The ^ (shift 6) is the cap next symbol. You can use it alone or defined with words. Example: Mr.^ this will cause the word following Mr. to automatically cap

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