Tips 3
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How to Stop Printing

Once a transcript has started printing in Windows, how do you stop the printing? While a transcript is printing, you will see a printer icon in the lower right hand side of the screen on the Taskbar, next to the time of day. Double click on this printer icon and a window will appear, showing what job(s) you have printing (and/or scheduled to be printed.) Click once on the name of the job you wish to stop printing and then press the DELete key.
The above procedure will stop the computer from sending any more pages to the printer, but your printer may still have many pages queued up in the printer memory. To stop these pages from printing, pull out the paper tray to keep any more paper from feeding and after all of the paper has feed through the printer, turn off the printer. Don't turn off the printer without first removing the paper tray, as this may cause paper to be jammed in the printer.

Check Spelling in Edit

Did you ever have one of those transcripts where a multisyllabic word, such as a medical term, came up over and over again and you didn't have time to figure out a brief for it and it seems like you wrote it differently each time? Here are a couple of editing tips from Dave Hoyman of Real-time Reporters which may help you speed up editing during a situation like this.

We will make an assumption that the word translated differently most of the time in Edit so that you can't easily global the word.

If you don't plan on adding the word to your personal dictionary or to a job dictionary, then change a function key so that when you come to the word in the transcript, you highlight the text for the word, press the function key and the highlighted text is deleted and the correct word inserted in the transcript. To program a function key, do the following:

First determine which function key you want to use. For this example, we will use the un-shifted F1 function key. Note that you can only program the shifted and un-shifted function keys F1 through F10.

To program the function key, press the Alt+F5 function key (Set Fn Key) or Ctrl+OK. A box will appear asking you which function key you wish to program. Press the F1 function key (or whatever function key you wish to program.)

Next you will be asked for a value for the function key. Press the Word Delete function key or Ctrl+T. Then type in the word (or phrase) you want inserted into the text followed by a space and press ENTER. The Program Function key box will disappear.

Now when you are editing and you come to the word, highlight the various parts of the word and press the F1 function key. The highlighted text will disappear (from Word Delete) and the correct word (or phrase) will be inserted into the text.

While editing, use your spell check dictionaries to save time. Suppose you know how to spell a long medical word, such as "devascularization." Rather than type the word when you come to an instance of it, highlight the appropriate text or steno, begin typing the word, e.g., "devas," and then press the backslash key (which you have to do anyway to global or define the word) followed by an M, for medical, and the word devascularization will pop up. Press ENTER and the word will be typed out for you. Press ENTER again and it is globalled and/or defined.

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